Wednesday, August 21, 2019

Circular 12-2019



15/1089-90, VASUNDHARA, VASUNDHARA (P.O.), Dt. GHAZIABAD (U.P), PIN-201012

Reference: AIA/Circular-12/2019                                                          Dated:  21st August 2019

To
Unit Secretaries,
Members & Spl. Invitees – NE &
Members of Women’s Committee


Dear Comrades,

48th CONFERENCE

            The CWC meeting held at Allahabad in August 2017 accepted the proposal from Camp, Kolkata to host the 48th Conference of All India Audit & Accounts Association.

            Camp Kolkata has informed that the venue – hall – for the Conference has been booked from 5th November 2019 to 8th November 2019 which is very near to Howrah Railway station. It is also informed by the Reception Committee that the accommodation would be available from morning of 5th November to morning of 9th November 2019.

            The National Executive Committee in its meeting on 28-29 March 2019 approved the proposal by the host unit for Rs. 2000/- (rupees two thousand only) as delegation/observer fee, per head.

            The HQr would issue circular on the HQr quota remittance by each Unit from April 2016 to March 2019, indicating there-in the eligibility of delegates for each unit. The Units that have failed in remitting HQr quota will not be permitted to attend the Conference – even observer status would not be available to them. Total amount received towards HQr quota in each year would be divided by 144 (annual quota per member) and the membership position and thus delegate status would be arrived at.

         According to Article 9-B-2 of the Constitution of All India Audit & Accounts Association, each of the Federating Association shall be entitled to send two delegates for first 250 Primary members and one delegate for each additional 250 members and one for last fraction of 250 membership.

         The constitution does not have provision for observers. But as per convention we allow observers – the reception committee is free to propose a limit on the maximum  number of observers each unit can send. (Normally it is limited to the number of delegates the unit is entitled to).
        
Secretariat would exercise its authority to decide whether a Unit be permitted to send observers or not depending on the remittances made by the Unit during the last 3 years. 
The Notification for the 48th Conference would be issued in due course. (The Constitution of the Association mandates that the Secretary General shall issue “a clear 30 days” notice).

Units are requested to book their two way tickets without waiting for Notification.

The Reception Committee shall be issuing circular intimating about the arrangements for accommodation, delegation fee, venue and other related details in few days.

            With greetings,

Yours fraternally,
                                                                                                                                                                             Sd/-
(MS Raja)
Secretary General





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