Saturday, December 19, 2009

Circular 32-2009

Dear Comrades,
Circular 32-2009 is posted below.
Yours fraternally
M.S. Raja
Secretary General



15/1089-90, VASUNDHARA, VASUNDHARA (P.O.), Dt. GHAZIABAD (U.P), PIN-201012

Ph: 0120-2881727/4101593/ 0 – 98681 45667




Reference: AIA/Circular-32/2009                                                          Date: 19th December 2009



Unit Secretaries,

Members of Women's Committee &

Members & Spl. Invitees – NE



Dear Comrades,



            Notification for the 45th Conference of All India Audit & Accounts Association has been issued, hard copy of which has already been dispatched to every unit. The Notification is also placed in the website of the Association. As intimated earlier, the Conference will be held from 2nd February to 5th February 2010 at Jaipur. The Reception Committee will issue detailed circular  details such as delegation/observer fee etc.




            The National Executive Committee that met at the side lines of the National Conference of Confederation has decided to collect a questionnaire filled in from all the units before the Conference. The idea is to assess the strength and weakness of the Associations –collectively and individually as well as the dynamics of functioning.


            All the units may complete the questionnaire and return it to Head Quarters by 7th January 2010.




            An updated statement on account of Head Quarter quota is attached. Each unit may ensure that the head quarter quota is cleared till this date.


            The clearance of Auditlekha Samanvay dues is also not satisfactory, rather it is quite disquieting.  The details will be given later.


The NE members may put special efforts in ensuring that their Unit as well as the Units in their station is not defaulters in remittances towards Head Quarter Quota as well as Special Fund. 


With greetings,

Yours fraternally




(M. S. Raja)

Secretary General





1.       Name of the Association:


2.       Address                  :


3.       Membership as per check off system as on 31st Dec '09:

(Copy of the list of membership may be enclosed)



4.       Strength of Executive Committee:


5.       Whether the Association has got representation in

i)                    A) the National Executive:

B) if yes, who & the post being held:

ii)                   A) In the local COC:

B) if yes, who & the post being held:


 6. Whether Audit COC i.e. coordination committee of associations affiliated to

      All India audit & Accounts Association is functioning in your station:

      If yes, i) name the Chairman & Convener –

                 ii) Periodicity of meetings of Audit COC -


7.       Kindly list the programmes implemented by the Association during the years

1.       2007

2.       2008.

3.       2009

Also please give the response/participation of membership in these programmes.


8.       Whether programmes implemented jointly with other affiliates of All India Association. If not why?


9.       Whether local agitations are held, if yes, give the list of programmes year wise.


10.   Number of sittings of the Executive committee

1.       2007 -

2.       2008 -

3.       2009 -

11.   Whether system of section activists is functioning in the Unit,

              If yes, give periodicity of meetings &

Number of meetings held in each year, date wise.


12.   Name and address of President & General Secretary with telephone numbers:

- Mobile and landline.


13.   Whether the Association Room is having telephone connection, pl give number –

14.   Whether regularly visit the website of the Association

15.   Whether you would like to get your Circulars through e-mail

Please give the e-mail id


16.   Whether hard copies of circulars a must:

17.   Whether i) Circulars are discussed in the Executive Committee Meetings:

ii)                   Circulars are widely circulated amongst the membership :

iii)                 Circulars are translated and circulated amongst membership :

18.   i) Number of Auditlekha Samanvay copies subscribed:

ii) Method of distribution – free or for cost:

iii)     Whether cost is fully remitted to HQr:

iv)     What is the dues as on Dec 009 (if any):

v)      Whether you would like to subscribe to more copies:

vi)     Whether you would prefer  Hindi version of Auditlekha Samanvay:

vii)   If so how many copies you would subscribe by paying advance:


19.   i) What is your rate of subscription

ii) When was it revised last:

iii) Are you prompt in remitting your Head Quarter remittance, if not what are the difficulties faced?

iv) What is the amount remitted towards special fund:



General Secretary