Sunday, January 20, 2013

Circular 02

Dear Comrade
Please find Circular 02-2013 posted below
With greetings
M. S. Raja
Secretary General



15/1089-90, VASUNDHARA, VASUNDHARA (P.O.), Dt. GHAZIABAD (U.P), PIN-201012

Ph: 0120-2881727/4101593/ 0 – 98681 45667




Reference: AIA/Circular-02/2013                                                           Dated:  20th January 2013



Unit Secretaries,

Members & Spl. Invitees – NE &

Members of Women's Committee


Dear Comrades,

Conference Special – 1


Details of arrival at Guwahati


            By this time, all the units might have booked the tickets for Guwahati, host station for 46th Conference. The Reception Committee must be informed of the details such as date of arrival, number of delegates & observers etc. Last minute communications or any unit landing up at the venue without prior intimation would place the host unit in a very difficult situation, which would also put the visiting comrades into inconvenience. Every Unit must take it as a priority task.


No of Delegates


The Constitution of All India Audit & Accounts Association stipulates: 'Besides the National Executive Committee Members of the Federation, each of the Federating Association shall be entitled to send two delegates for first 250 Primary members and one delegate for each additional 250 members and one for last fraction of 250 membership.'


Membership means the number of members based on the HQr quota remittances for the years 20109-10, 2010-11 & 2011-12. The rate of HQr quota for the period is:


                        2009-10: Rs 4 per member per month i.e. Rs 48 p.a.


2010-11: Rs 4 per member per month for April-Sept and Rs 8 p.m. for Oct-March i.e. Rs 72 p.a.


                        2011-12: Rs 8 per member per month i.e. Rs 96/- p.a.


                        2012-13: Rs 8 per member per month i.e. Rs 96/- p.a.                       


HQr Quota remittances


Many a units are yet to remit the HQr quota fully as per the rate prescribed in the Constitution of All India Audit & Accounts Association. As stated in earlier Circulars, the delay in enhancing the rate of subscription cannot be accepted as the ground for not paying the HQr quota fully. If there is any delay in getting the approval or even moving the amendment, a special drive may be undertaken to clear the HQr quota dues.


Clear HQr Quota Dues by 15th February 2013


The attached statement (not placed on the blog) will show how much is outstanding against the dues, unit wise. On 16th February 2013, the statement would be updated.


The No. of delegates would be worked out based on the remittances received upto 15th February 2012 and communicated.


With greetings,

Yours fraternally





Secretary General